Organize Incoming Outlook Messages with Color

Many of you remember the command to organize with color; a tool that would change the font of incoming messages that meet certain criteria with color. That option is still available, but it is hidden. Here is how to do it in newer versions of Outlook:

  1. Navigate to View>View Settings>Conditional Formatting...
  2. Click button to Add
  3. Choose a name for this rule
  4. Choose font, color and size and click OK
  5. Choose condition (for example, click FROM and select name of person that you would like messages to be formatted)
  6. Click OK twice
  7. Going forward, repeat step 1 and click to de-select this rule when you want to disable
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Office 365 and 2016 Cheat Sheets for Windows and Mac

If you're like me, I cannot keep up with all of the new features and add-ins that roll out for the applications I use. For over 30 years, I have emailed cheat sheets to my students after attending one of my training sessions. This year, we are all trying to get our mailboxes under control, so here is a link to Microsoft's Quick Starts, training videos and downloadable tip sheets.