Organize Incoming Outlook Messages with Color

Many of you remember the command to organize with color; a tool that would change the font of incoming messages that meet certain criteria with color. That option is still available, but it is hidden. Here is how to do it in newer versions of Outlook:

  1. Navigate to View>View Settings>Conditional Formatting...
  2. Click button to Add
  3. Choose a name for this rule
  4. Choose font, color and size and click OK
  5. Choose condition (for example, click FROM and select name of person that you would like messages to be formatted)
  6. Click OK twice
  7. Going forward, repeat step 1 and click to de-select this rule when you want to disable
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Three ways to control your Gmail inbox views.

1. If possible, switch to view your Gmail messages in Outlook. That way, you will have more robust tools to sort and search

2. Experiment with your Gmail Views:

Click the cog and test the 3 main views:

 Add Preview Pane:

  • Click the cog wheel above
  • Click Settings
  • Select Labs
  • ·Enable Preview Pane
  •  Going forward, you can switch between regular and preview pane by clicking this button:

 

3. Increase the number of messages viewed on each page:

 

  •  Click the cog wheel above
  •  Click Settings
  • ·On the General tab, change the maximum page size

Enable Auto Spell Check in Outlook

I was the spelling bee champion in the 6th grade, but I am the worst typist. As a former schoolteacher, I would be appalled to send an email out with a spelling error. Why doesn't Outlook enable auto spell checking by default? 

No worries. You can enable that feature yourself. Navigate to File>Options. On the Mail category click to check "Always check spelling before sending". Going forward, you will not need to manually spell check your messages