Outlook Categories to Color Code Email, Calendar and Notes

Most of us completely ignore the Categorize button in Outlook, but it can help simplify your ability to view and sort messages, calendar entries and notes. Take a moment to assess and define several categories that will make sense for you.

Assign a Category to an Outlook Item

1.      Do one of the following:

·   Select the item and click Categorize from the ribbon

·   Right-click the item and select Categorize

2.      Make the desired selection or selections in the Available Categories list

3.      To add a new category:

·   Click Categorize,

·   Click to select All Categories…

·   Click New

·   Type the name for the category in the New Category text box and select color

·   Click Add and then click OK

4.      Click OK